Rules and By-Laws
Summary of By-Laws
ROUND BAY COMMUNITY, INC.
 
ARTICLE I - Objects and Purposes
Section 1. To promote, originate, foster and maintain the civic municipal, educational, moral, spiritual, social , and athletic advancements of the residents of the Community known as Round Bay on the Severn Bay as shown on a plat thereof recorded among the land records of Anne Arundel County in Plat Book No. 12, Folio 28, including those properties originally owned by the railroad company which are subsequently deeded to the Community or to individuals if used for residential purposes.
Section 2. To secure a compliance with, and to prevent a violation of any of the restrictions applicable to the real estate situate within the limits of Round Bay, as such restriction are designated, set forth and incorporated in all original deeds executed by the Round Bay Beach company.
Section 3. To exercise all the powers and authorities that are set forth and designated in the Charter of this Corporation.
 
ARTICLE II -Members and Membership Classifications and Privileges of Membership Section 1. The membership of this Corporation shall consist of any person who owns or leases (exclusively, or jointly with any other person or persons) improved real estate within the limits of Round Bay on the Severn.
Section 2. The immediate family, and the bona fide guests of Members shall be entitled to participation in all the activities conducted by the Corporation, and to use and enjoy all the recreational and athletic facilities provided by the Corporation for the use of its Members, except as the same are limited by these By-Laws, or by any rule or regulation established by the Executive Committee.
Section 3. No member shall be permitted to extend to any owner or occupant of improved real estate in Round Bay, who is not Member, any privilege or license to participate, as the guest of any such Member, in any of the activities conducted by the Corporation, or to use and enjoy any of the recreational and athletic facilities provided by the Corporation for the use of its Members.
 
ARTICLE III - Application For and Admission to Membership
Section 1. Applications for membership shall be made in writing to any Officer of the Corporation.
Section 2. Applications for membership when so received, shall be forwarded to the Chairman of the Membership Committee to be appointed by the President for its investigation and for approval or disapproval of the application.
Section 3. The approval of an application for membership must be in writing and signed by not less than three members of said Committee.
Section 4. Approval of an application for membership under the procedure herein before recited, shall (unless and until such action is disturbed by action of the Executive Committee) entitle the applicant to membership in this Corporation.
Section 5. The Executive Committee shall have the right and authority to review the action of the Membership Committee upon any application acted upon by it and to reverse or confirm any action taken by said Membership Committee. Disapproval by the Executive Committee of the action of the Membership Committee in admitting an applicant to membership shall immediately terminate such membership. Section 6. The Membership Committee, created by this Article, shall consist of four members of the Executive Committee and shall be appointed by the President, who shall also designate the chairman thereof.
 
ARTICLE IV - Termination of Membership
Section 1. The Executive Committee shall be authorized to terminate the membership of any Member for:
A. Failure to pay the established dues charged such Members for their membership in this Corporation by April 30th of each year.
B. Violation of these By-Laws or any rule or regulation adopted by the Executive Committee for the management and conduct of the affairs of the Corporation.
C. Conduct or activity deemed by the Executive Committee to be contrary to the best interests of this Corporation or the community at large, or contrary to the objects and purposes for which this Corporation was designed.
 
ARTICLE V - Dues
Section 1. Members shall pay dues for their membership, at the rate to be established by vote of the membership at the General Meeting. Such dues shall be payable in advance and shall become due and payable on the first day of January, in each year. Dues shall be deemed to be in arrears on and after March 1st, each year. Owners who acquire property or tenants who arrive after October 1 shall be granted membership without payment of dues until the following January.
Section 2. If a Member whose dues are paid, rents or leases his property for a term of three months or less, the temporary occupant of said Member's property shall be permitted to apply for Membership, and, if elected to such Membership, such person shall be entitled to the privileges of a Member, without being required to pay Membership dues; but, during the period of such membership, the Member whose property has been so rented or leased, shall be deemed to be temporarily deprived of all privileges of membership, except the right to vote as a member at any Special or General Meeting.
Section 3. Nothing contained in Section 2 of this Article shall be construed in such a manner as to require the temporary suspension of a Member who rents or leases his property to a temporary occupant; and he shall be permitted to retain his membership if the occupant of his property is elected to Membership and pays the dues required to be paid.
Section 4. If a person shall rent or lease an apartment or apartments in a property located in Round Bay to a person or persons who will permanently or temporarily reside therein, such tenants or lessee shall be permitted to make application for Membership, and if elected, such tenant or lessee shall pay the Membership dues required to be paid.
Section 5. The Executive Committee is hereby authorized to make such adjustments and compromise agreements with Members relating to charges made to them under this Article as it deems necessary in order to prevent undue hardship and to avoid unjust or unreasonable interpretation of this Article.
 
ARTICLE VI - Voting Rights of Members, Proxies, Quorums and Majorities
Section 1. Voting by persons entitled to act upon proposals effecting the management and operation of this Corporation shall be by ballot, or by written answers to questionnaires prepared and submitted by and with the approval of the Executive Committee.
Section 2. Members shall have the exclusive right to vote upon all proposals which involve the purchase of real estate by the Corporation or the sale of real estate, now owned or hereafter to be acquired by it, and/or any amendment of these By-Laws, the purpose of which is to alter or modify the meaning and effect of this Section of this Article.
A. When any such proposal is submitted at a duly called or annual meeting, seventy percent of the total number of such Members shall constitute a quorum and any action taken thereon must be by the affirmative vote of not less than seventy percent of the total enrollment of such members.
B. When any such proposal is submitted by questionnaire, affirmative answers thereto must be made by not less than seventy percent of the total enrollment of such Members, and recorded among the records of this Corporation.
C. However, the Executive Committee shall have the right to deed, transfer or consent to the dedication of community owned roads to Anne Arundel County for the purpose of bringing said roads within the County's road system for repaving and maintenance without submitting such proposals to the membership; provided, however, that said exclusive authority in the Executive Committee shall not apply to the section of any roads which connect with the community beach and said exclusive authority in Executive Committee shall only be utilized or operative when seventy-five percent (75%) or more of the community members residing on the road to be so transferred or dedicated to Anne Arundel County have in advance agreed to the transfer or dedication in writing. The seventy-five percent (75%) requirement shall be despite any different or lesser requirement of the County for the same purposes. The Executive Committee shall not be obligated, nor have any duty or obligation to vote to deed, transfer, or consent to the dedication of said roads despite a vote of seventy-five percent (75%) or more of the property owners on said road, the greater community interest, as determined by the Executive Committee, to always prevail in such decisions.
D. All transfers or dedication to Anne Arundel County prior to January 1, 1983 which have been consented to by previous Executive Committees and in fact been incorporated into the county road system are hereby ratified.
Section 3. Members have an equal vote upon all other proposals relating to the amendment of these By-Laws.
A. When any subproposal is submitted at a duly called or annual meeting, seventy-five percent of the total enrollment of Members shall constitute a quorum, and any action taken in regard to the proposals referred to in this section, must be by the affirmative vote of not less than two-thirds of the total number of Members present at such a meeting.
B. When any such proposal is submitted by questionnaire, affirmative answers thereto must be made by not less than fifty-one percent of the total enrollment of such Members and recorded among the records of this corporation.
Section 4. Members shall have the exclusive right to vote upon any/all proposals that involve litigation to resolve conflicts affecting the Corporation. Any such proposal must be submitted to the Membership by questionnaire and requires an affirmative vote by simple majority of the enrollment of the Members in good standing as recorded among the records of this Corporation.
Section 5. Upon all other proposals submitted to or acted upon at any duly called or annual meeting (except such proposals for which special quorums and special majorities have been required by Sections 2, 3 and 4 of this Article) twelve Members shall constitute a quorum; and any action taken by such Members must be by the affirmative vote of a majority of the Members present.
Section 5b. When any such proposal is submitted to the membership by questionnaire, it will require an affirmative vote by a majority of Members in good standing who participate in the vote.
Section 6. Members shall have the right to vote by proxy, either by ballot cast by proxy, or by answers, made by proxy, to such questionnaires as may be submitted to them. No proxy shall entitle its holder to vote at any meeting, or answer any questionnaire, unless his proxy shall have been placed on file with the Secretary of the Corporation, for verification at least forty-eight hours prior to the date or time when such proxy shall be used.
 
ARTICLE VII - Executive Committee
Section 1. The Executive Committee shall act as Directors of the Corporation; shall consist of twelve persons, who are Members and shall be elected by the Members at the annual meeting. The nomination and election of the Executive Committee shall be conducted in such manner that two members thereof shall be required to reside within the boundaries of each of the four voting zones or areas which shall be established, from time to time, by the Executive Committee as hereinafter provided, and four members thereof shall be nominated and elected without regard to the places of their residence within the limits of Round Bay. In the establishment of the boundaries of the voting zones or areas above referred to, the Executive Committee shall, so far as it is reasonably and approximately possible, make such division in such manner that each of said voting zones or areas shall contain an equal number of occupied dwelling houses. Any person eligible for election to the Executive Committee may be nominated as a candidate residing within the boundaries of the voting zone or area in which he resides, as well as a candidate at large without regard to his place of residence. If, however, he is elected by the ballot which designates him as a candidate from the voting zone or area within which he lives, the votes cast for such candidate, as a candidate at large, shall be disregarded and no count thereof shall be taken. All Members of this Corporation eligible to vote at the General Meeting, shall without regard to their places of residence, have the right to vote upon all candidates nominated for membership of the Executive Committee.
Section 2. The Executive Committee shall consist of twelve (12) regular members as set forth in Section 1 of this Article and shall be elected at the Annual Meeting. In 1981, six (6) members shall be elected for a two year term and six (6) for a one (1) year term. Thereafter vacancies occurring by expiration of term will be elected for a two (2) year term. The nomination and election of Committee Members beginning in 1982 shall be done in such a manner that one (1) member shall be required to reside within the boundaries of each of the four voting zones or areas and two members shall be elected without regard to the places of their residences within the limits of Round Bay. All individuals elected shall serve until their successors are elected and qualified and shall serve without remuneration. New members shall assume office on the first day of January, following the date of their election.
Section 3. In the event of a vacancy, the Executive Committee shall fill the vacancy by electing a new member to the Executive Committee, to serve until the next annual meeting.
Section 4. The Executive Committee shall meet from time to time at such place as may be designated by the Executive Committee, or upon the call of the President.
Section 5. Upon all proposals submitted to or acted upon at any meeting of the Executive Committee, seven members thereof shall constitute a quorum; and any action taken by the Executive Committee must be by the affirmative vote of a majority of the Members of the Executive Committee present at the meeting.
Section 6. The Executive Committee shall have full authority:
A. To exercise any and all of the powers of this Corporation, as set out or mentioned in the charter of the Corporation , except those powers which have been especially and specifically reserved to the Members by the terms and provisions of these By-Laws.
B. To exercise any and all of the powers delegated to it, or authorized by the various terms and provisions of these By-Laws, and to conduct the affairs of this Corporation in accordance therewith.
C. To prescribe by resolution, rules and regulations governing the use of all the real and personal property of this Corporation, and its recreational and athletic facilities,and all equipment, furnishings, supplies, etc., belonging to or used by the Corporation.
D. To inaugurate, sponsor, supervise and maintain such actions, activities and programs as it deems necessary or desirable in order to facilitate and promote the objects and purposes for which this Corporation was organized, and to raise funds and make such expenditures as it deems necessary or desirable for the completion of the enterprises hereby authorized.
E.To appoint Committees, and/or to authorize or permit the President to appoint Committees, for the accomplishment of such duties as may be assigned to such Committees.
 
ARTICLE VIII - Meetings
Section 1. There shall be an annual meeting of the Members of this Corporation in November of each year, at a time and place to be designated by the President of the Executive Committee, at which annual meeting the Members of the Executive Committee, who shall act as Directors of the Corporation, shall be elected, and all matters relating to the business and affairs of the Corporation shall be open for discussion and such action as shall be determined by the Members.
Section 2. Special meetings of the Members may be called by the President, or by the Executive Committee, or upon the written application of ten Members submitted to the President or Secretary.
Section 3. Written requests for the call of special meetings submitted by Members must contain a statement of purposes and objects of any such requested meeting.
Section 4. Notices of Annual meetings shall be mailed to each Member at his post office address, as shown on the records, of this Corporation, at least ten days prior to the date of such meetings.
Section 5. Notices of Special meetings shall be mailed to each Member at his post office address, as shown on the records of this Corporation, at least ten days before the date of such meeting, and shall contain a statement of the purposes and objects of the meeting.
 
ARTICLE IX - Officers
Section 1. The officers of this Corporation shall be: President, Vice-President, Secretary, Treasurer.
Section 2. The officers of this Corporation, except the Secretary and Treasurer, shall be elected by the Executive Committee, from among its members. The Secretary and Treasurer shall be any competent person or persons, whether or not he, she or they are members of the Executive Committee, selected, elected, or designated by the action of the Executive Committee. The election of the President and Vice-President and the selection, election, or designation of the Secretary and Treasurer, shall take place at a meeting of the newly elected Executive Committee, to be held within thirty days following the annual meeting of the Members.
Section 3. The officers of Secretary and Treasurer may be held by one person.
Section 4. The officers shall serve for one year, or until their successors are duly elected and qualified and they shall assume office in the first day of January, following the date of their election.
 
ARTICLE X - Duties of Officers
Section 1. President: The President shall preside at all meetings of the organization and of the Executive Committee, and in his absence his duties shall devolve upon the Vice-President and, in the absence of both, any member of the Executive Committee when duly designated by the President or Vice-President may preside. The president, vice-President, and Treasurer, or any two of them shall have authority to countersign all checks.
Section 2. Secretary: The Secretary shall keep the minutes of all the meetings of the organization and of the Executive Committee, shall be the custodian of all records and correspondence of the Association, and shall send notice of all meetings as heretofore designated. He shall keep a correct list of the Members of the organization and their addresses.
Section 3. Treasurer: The Treasurer shall have care and custody of and be responsible for all funds and finances of the organization subject to the direction and supervision of the Executive Committee. The Treasurer shall give bond in such amount as the Executive Committee shall designate, the cost of said bond to be paid by the Association. He shall prepare quarterly statements for presentation to the Executive Committee, showing receipts and disbursement, balance on hand and in bank, of amount due and unpaid by Members of the Association, and of outstanding accounts due by or to the Association. Said reports to cover the four quarters so as to correspond with the fiscal year, which shall end on December thirty-first. He shall perform such other duties as may be from time to time required by the Executive Committee.
 
ARTICLE XI - Auditing Committee
Section 1. The Executive Committee shall have authority to appoint an Auditing Committee or an Accountant to examine the books of the Secretary and Treasurer, and to prepare an annual report to conform to the calendar year. Said reports to show the following items:
A. The bank balance at the beginning of each year.
B. A detailed analysis of all receipts and disbursements for the year.
C. Bank balance at the end of the year.
D. Analysis of Membership records.
Section 2. The Executive Committee may also in their discretion authorize the Auditing Committee or Accountant to notify all delinquents on account of dues or other indebtedness to the Association.
 
REGULATIONS
 
For The Use Of Round Bay Facilities
All facilities are reserved for the exclusive use of members and their guests. Guests using any facility must be accompanied by a member. All vehicles using community parking areas must have a current Round Bay sticker attached to the rear bumper. Unmarked cars will be subject to tow away at the owner's expense.
 
PARKING REGULATIONS
 
The following regulations govern traffic flow and parking on the roads of this community:
  1. Parking of vehicles on single lane, dead-end roads is prohibited in order that emergency vehicles such as fire engines, paramedics, ambulances and service vehicles may operate properly.
  2. Turning areas at the ends of dead-end roads must be kept open at all times.
  3. Residents are required to park vehicles within their own driveways, and to control the parking of visitors and tenants and their visitors.
  4. Roads will be posted with No Parking signs by the traffic department of Anne Arundel County, as requested by the resident property owners on that road.
  5. Non-resident vehicles illegally parked and left in posted No Parking areas may be ticketed by the County Police or towed away.
  6. Non-resident or resident vehicles without a current Round Bay bumper sticker may not park on posted community beach parking areas-Edgewater, Main Beach, West End and Riverview-and are subject to being towed away, if so parked.
  7. Parking is prohibited at entrances to the community beach when gates are closed.
  8. Round Bay Board Members have the authority to initiate towaway of vehicles improperly parked on community property.
     
BOATING FACILITIES REGULATIONS Revised 2003
 
All facilities are reserved for the exclusive use of members in good standing, their dependents and guests. Their hosting member must accompany guests using any facilities. All vehicles using community-parking areas must have a current Round Bay sticker attached to the rear bumper. Guests must have a pass placed in a visible location stating the name of the member they are visiting and the date. Unmarked cars will be subject to tow-away at the owner's expense.
  1. The launching ramp may not be used by unauthorized persons. Guests must be accompanied by members when launching boats. The areas leading to launching ramps must be kept open at all times. Parking area may not be used to store trailers.
  2. Parking must be in an orderly fashion to permit convenient ingress and egress. At Edgewater, angle-park on the southeast (left) side. Parking on the northwest (right) side is prohibited.
  3. Trash cans will be placed where needed. You are requested to carry your boating trash home, as we cannot handle the load.
  4. The beach chairperson shall be notified when a commercial trailer is to be used to launch your boat. This is to deter unauthorized persons from using our crowded facility.
  5. Docking privileges are extended to all members in good standing, their dependents and guests. Sufficient time will be allowed to receive or discharge passengers. The pier or beach chairperson or harbormaster must approve longer tie-ups in order to avoid hardship for your fellow boaters.
  6. Rental or use of slips on a permanent basis will be limited to boats of 20 feet or less in length at Edgewater Pier except for designated slips which include the 8 inboard deep slips which can accommodate boats of 24 feet or less in length. Designated longer slips at West End Pier will be limited to boats of 24 feet or less in length. Boats should not extend higher than 7 feet above the water level, with the exception of removable bimini tops and similar shades, aerials, masts, rigging or anything essentially transparent. To avoid obstruction of the view and wind damage, slip holders are encouraged to lower such tops when in the slip. At no time should the dry weight of any boat in a slip exceed 5,000 lbs. (Revised 3/2015)
  7. Slips, beach storage, and mooring sites are reserved for the exclusive use of members in good standing. Each vessel must be registered or documented to the member. All boats, dinghies, kayaks, canoes and windsurfers are to be removed from community property between December 15th and March 1st, unless Pier Chairmen or the Harbormaster, in the case of dinghy stakes or racks, grants special permission. Failure to maintain your membership in good standing will result in the forfeiture of slip assignment, and removal from the slip waiting list. All boats, dinghies, kayaks, canoes and windsurfers in slips or on Racks or Dinghy Stakes are to be maintained in safe operating condition. Failure to properly maintain vessels will result in removal of the boat and loss of slip, rack or dinghy stake assignment.
  8. Rental rates are set by the Executive Committee and monitored by the appropriate chairperson.
  9. Facility rentals shall be renewed on an annual basis through the Harbormaster or beach chairperson by January 1st of each year and paid for no later than March 1st. The following NO BOATING AREAS have been established for the protection of swimmers: MAIN BEACH: From pier north to parking lot extending from the beach to the pier end. WEST END: From pier south to drain pipe extending from the beach to the pier end. There shall be no boating activity whatsoever conducted in these areas.
  10. Mooring sites are subject to approval of the Harbormaster. Mooring owners are encouraged to inspect moorings annually. All moorings should be clearly marked to identify the owner. Please notify the Harbormaster if you intend to keep you mooring active between December 15th and March 1st .
  11. Dinghies stored on the beach must be tied to a dinghy stake assigned to the member by the Harbormaster. Only one dinghy, or two kayaks can be tied to each stake. Small sailboats will be allowed at a limited number of stakes. Please tie your boats as to allow passage along the beach for other members.
  12. The allocation of slips at each pier is determined through the use of a waiting list, subject to the following rules:
  • There is a single list for the Community.  The list is available to all members in good standing.  Failure to maintain membership will result in removal from the waiting list.(Revised 2013)
  • If a slipholder relinquishes a slip but wishes to be placed back on the waiting list, their position will be immediately following members on the waiting list who have been offered the slip, but passed for that season.(Added 2013)
  • When a slip becomes available, current slip holders, in good standing, will be given the opportunity to move to the vacant slip as managed by the Pier Chairperson. It is specifically noted, that failure to maintain Community membership in good standing will result in loss of slip and removal from the waiting list.
  • After such movement, if any, the next member/boat owner on the waiting list will be offered the vacant slip.
  • If the slip is accepted, the member will pay the annual slip rental fee before occupying the slip. If not accepted, the next eligible member will have the option, until the end of the list is reached.
  • The new slip holder is encouraged to use the slip immediately, but if necessary, will have a 30 day grace period to place a boat, which complies with all Community Boating Regulations, in the slip. If slip assignment is made after Labor Day, the new slip holder will be treated as an existing slip holder.
  • Existing slip holders, in good standing, must place their boat in the assigned slip by July 4th of each year to maintain assignment of the slip.   Failure to place a boat in the slip may result in assignment of the slip to the next eligible member on the waiting list.
  • Boat lifts of specific make and design as approved by the Executive Board may be installed at designated slips on West End Pier.  Such lifts may not be structurally attached to the pier or require power or water, supplied by the Community to operate.  Any boat kept on a lift must meet the same requirements as those kept in the water, specifically the height limitation of 7 feet above the water.  All boat lifts must be removed on a seasonal basis at the same time as the boat occupying the slip. Additionally, slip holders who install such a lift must post a $250 bond or deposit with the community to facilitate the removal and disposal of the lift by the Community, should it become abandoned. (Revised 2005)
TENNIS COURT REGULATIONS
 
  1.  No bike, roller skate or skateboard riding allowed at any time.
  2.  No dogs at any time.
  3.  One hour playing time when other members are waiting.
  4.  No early morning or late night use of the courts.
  5.  Children should yield to adults on weekends and after 4:30 on weekdays.
     
SECURITY PATROL
 
The Round Bay Security Patrol is organized to provide security coverage of the community and its facilities in addition to what the county provides. Each spring, the Security Chairman will solicit volunteers to patrol evenings from May through September. Patrols secure the beaches at closing and periodically through the evening. The frequent tours through Round Bay help create a presence which deters those who do not belong. Over the years, through the enthusiastic support of community residents, this system has proven to be successful in protecting Round Bay from vandalism and improper use.
 

COMMUNITY BEACH AND PIER AREA REGULATIONS
  1. During summer months, a lifeguard will be on duty at the Main Beach during the following hours unless notice is given otherwise: 9:30 A.M. to 5:00 P.M. (Lunch hour: 12:30 to 1:30).  Swim hours are 9am to 7pm.
  2. While the lifeguard is on duty, he has full authority to enforce these rules and maintain order on the pier and swimming/bathing areas.
  3. Running, wrestling, rough-housing, and bike riding on the pier or in the swimming area is prohibited.
  4. Children under ten years old who have not passed the swimming test set by the lifeguard are not permitted beyond the white line on the pier, the diving pier, or the deep water areas unless accompanied by an adult.
  5. Parents are responsible for the supervision of small children at the beach and pier areas.
  6. Dogs are allowed on West End and Edgewater piers only for access to member's boats and for walking while leashed.  County law directs that dogs must be kept on leash at all times when not at home.  Dogs are not permitted on Main Beach Pier, Beach, or lawn, nor on West End swim area beach.  (Main Beach only extends to the parking lot hedge extended to the water for purposes of this rule) Clarification added 6/11/2014 DGF
  7. Boats are not permitted at the main pier during swimming hours, which are 9am to 7pm. At other times, boats may be docked no more than 15 minutes to take on or discharge passengers.
  8. Swimming under piers or platforms is prohibited.
  9. Members are responsible for removing their trash from the beach and pier areas. No bottles or glasses may be taken on the pier at any time. (Alcohol restriction removed 2012)
  10. Private parties may only be held with the permission of the beach chairperson. Regulations pertaining to private parties are available from the Main Beach chairperson.
  11. With the exception of Rules 1 and 7, the regulations also apply to Edgewater and West End piers and swimming areas.
  12. The Community parking lots will be closed at dusk. Adult members and their families and accompanied guests are entitled to use the beach and pier in a responsible manner after the parking lots are closed. Minor children (under 18) must be accompanied by an adult member. Beach and pier users are expected to be respectful of neighboring property owners.(Age of Minor revised 2012).
BEACH RESERVATION REGULATIONS
 
Be it resolved that Main Beach and West End Beach can be rented for parties, events, or other gatherings. In this resolution, Round Bay Community Association seeks to promote an environment of mutual acceptance of members who utilize the Beach area for private and privileged events, and the rights of other members not privileged at those events. As part of all members’ rights, the following rules apply:
  1. Main Beach and West end Beach (BEACH) can only be reserved by a Round Bay Community Association (ASSOCIATION) member in good standing (MEMBER) for an immediate family member event for one day (EVENT).
  2. The MEMBER who reserves the BEACH must remain at the EVENT during its entirety, and the MEMBER assumes complete responsibility for the actions of the EVENT attendees.
  3. An EVENT may not be used to raise funds or other devices of value for any purpose except if all funds and other devices of value are directly transferred to the ASSOCIATION.
  4. The ASSOCIATION Board of Directors (BOARD) reserves the right to inquire the type of EVENT proposed, and reserves final determination of expected activities for acceptability for the EVENT at the BEACH. The EVENT must remain within the Laws and Regulations of Anne Arundel County. ASSOCIATION regulations for conduct on the pier and within swimming areas shall apply during the EVENT.
  5. Events scheduled for the BEACH do not imply exclusive use of the BEACH areas, including the pier and swimming areas, during the EVENT.
  6. The Beach area, including the general grounds, the other facilities, and equipment normally stored within the storage shed shall be maintained and returned to the ASSOCIATION in the same condition as before the EVENT. Temporary structures erected for use during the EVENT must be removed from the BEACH by 2:00 p.m. on the following day.
  7. EVENT guest parking must not block the entrance to any private home or garage and cannot create a condition where a passenger vehicle or emergency vehicle cannot pass by the BEACH on any of the roads proximal to the BEACH due to parked vehicle(s). Vehicles parking during the EVENT are subject to other ASSOCIATION parking regulations. EVENT guest parking must be located on the south side of Severn River Road (Maine Beach EVENTS only).
  8. EVENTS may start on the Saturday or Sunday by 9:00 a.m., and the EVENT must cease all activity by 12:00 midnight, lasting a maximum of 15 hours.
  9. For events of greater than 50 attendees, a deposit of $300.00 (three hundred dollars) must be in the possession of the ASSOCIATION at the time of the EVENT reservations. No reservation will be taken by the ASSOCIATION without the deposit. This deposit is completely refundable based on maintenance of the rules and conditions stated herein. If violations of rules are determined by the ASSOCIATION, a portion of the deposit may be retained by the ASSOCIATION to pay for damages and as fines levied on the MEMBER for rule(s) violation(s).
  10. For EVENTS greater then 50 attendees, a non-refundable fee of $250.00 (Two Hundred Fifty Dollars) shall be paid to ASSOCIATION for the use of the BEACH area for the EVENT accordingly. The fee must be in possession of the ASSOCIATION at the time of the EVENT reservation. No reservation will be taken by the ASSOCIATION without the paid fee. A maximum of 100 persons may attend an EVENT at the BEACH, unless the EVENT is sponsored by the ASSOCIATION.
  11. The BEACH is only available for EVENT reservation for more than 25 people accordingly. Note that ASSOCIATION EVENTS assume priority when scheduling conflicts arise between MEMBER and ASSOCIATION EVENTS. (See Round Bay Web-Site for listing of events)
  12. No EVENTS may be scheduled on Mother’s Day or Father’s Day.
  13. Violation(s) of these rules may result in revocation of MEMBER standing in the ASSOCIATION.  Note: It is recommended that additional lifeguards be hired for events over 25 persons.